Retention and deletion

Keep candidate records only as long as you need them, and keep a receipt when you delete.

Past their retention date

Retention lists candidates past the date in Keep candidate records for (days). To delete one, type their name exactly, give a reason and press Delete. Deletion needs every application closed. It removes their records and files and leaves a receipt with counts, but no personal details.

Legal holds

Place hold on a candidate or a vacancy, with a reason, to stop deletion. Release hold needs a reason too.

Candidate requests

Record an access, export, correction or deletion request under Candidate requests. For access and export, Download their data and complete gives the candidate's records and original files in one download and completes the request.

Retention and recording rules differ by place: have them reviewed for where you hire before real candidates apply.